7 Ways to Meet Employee Expectations in a Hybrid Workplace

July 12, 2022
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New realities demand new priorities. With dynamic changes in how people work, remote or hybrid models have become the preferred choice for many. However, while adopting a permanent hybrid work model, businesses must also address the unique challenges employees might face while ensuring they’re in a collaborative, secure, and connected environment.

Here are seven ways you can reshape culture and leadership for a sustainable hybrid workplace and meet the expectations of your employees and future talent pool.
    98% of workers want to work remote at least some of the time.
    Forbes, 2023
  1. Prioritise flexible work practices for your hybrid workforce

    In a hybrid workplace, it’s crucial to prioritise flexible work practices. Leaders should trust employees based on success metrics, not office visibility. Avoid micromanaging and set up team structures that foster collaboration. Demonstrating trust by working remotely and encouraging breaks during remote work sets a leadership example for the hybrid age. A study by Capterra supports this, with 78% of staff saying they’re just as productive, if not more when working remotely.

    Autonomy and trust are essential to motivate a hybrid workforce to maximise productivity. In practice, this can mean a commitment to mobile-friendly applications—more than just your email and calendar—but customising key business apps to be mobile-friendly.

  2. Invest in modern tools and infrastructure to empower employees

    Optimising your hybrid workplace requires investments to support virtual collaboration. Employees have adapted to remote technologies and expect employers to do the same and lead the charge towards user-centric technology. Don’t assume the technician who worked on-site is up to the job for remote work with the same tools. Your people may need different hardware, applications, and technology policies to be successful.

    Think about their technology needs beyond a phone and a laptop. If employees attend virtual meetings, is their internet connection secure and reliable? How is their camera? Do they have good sound quality? Virtual communication won’t always be perfect, but it’s a business imperative to give your employees the tools they need, which can ultimately lead to increased productivity and potential cost-savings in the long run.

  3. Nurture an end user-friendly mindset in your IT leaders

    There’s an age-old battle between what IT decides and what users need. Understandably, your employees may need to work within mandated software and apps for key requirements—but don’t let policy be so stringent that new tools are ignored. Ask your staff what’s working for them. If they’re using something new, be prepared to listen and understand the capability gap they are trying to fill.

    Using your IT department to dictate and enforce outdated policies creates a divide among employees. Reposition your IT team as a service centre for their customers—your employees. If you’re not sure what technology could assist your employees as they work from their home office, the kitchen bench, or a café—ask them. Creating an employee feedback loop that has a tangible impact will help your team feel heard and stay on track.

  4. Provide mobility without compromising data security

    As the line blurs between work and life, offering employees a choice of bringing their own communication device or going all-in with company hardware configured to allow for personal use, proves flexibility and trust—but the trick is to do it without compromising data security. The main concern about hybrid or remote work is the increased cybersecurity risks in allowing employees to access internet connections across multiple networks and devices—anytime, anywhere.

    To address this concern, get your IT team to provide security and software training for employees to protect their devices and information. This may mean having tough conversations with your IT team, but endpoint security should not be taken lightly. Show them that increased security across home devices is a positive change.

  5. 74% of breaches involved the human element, which includes social engineering attacks, error, or misuse.
    Verizon, 2023
  6. Focus on health and safety, especially mental health

    Whatever business you’re in, health  and safety policies and processes that protect your employees and your clients are non-negotiable. It goes beyond just a safe, clean, and healthy workplace—regardless of where your employees work, their health and safety are still your responsibility.

    We’ve touched on hygiene and health, but there is a silent issue that has the potential to devastate the workforce—mental health. The two main struggles associated with remote work are not being able to unplug from work and feelings of loneliness. Mental health support may look different for each individual.

    For some, it’s having the flexibility to care for children or elderly family members; for others it’s about having access to an employee assistance program that offers free, confidential counselling and support. If your business can step up as a support for the whole person rather than monitor them via productivity or absenteeism—you are one step closer to ensuring their wellbeing and their loyalty.

  7. Bridge the gap between physical and digital experiences

    In hybrid work, it’s inevitable that someone will be remote, despite how well teams coordinate their in-office days. It can get frustrating for remote colleagues who are unable to participate equally and tend to become less engaged—especially for creative people who often use collaboration tools such as whiteboards and displays. Address how to boost engagement and make your remote employees feel inclusive.

    One way to bridge the gap is to integrate physical spaces with user-friendly technology, like being able to connect to a meeting on individual devices as well as the technology in the room. For a more seamless and inclusive hybrid collaboration experience, provide solutions that allow people to be seen and heard in the meeting room, with the right tools like in-room microphones, speakers, easy-to-move markerboards, and displays for various room sizes in the office. This enables you to keep the focus on the people and the user experience while technology works seamlessly in the background.

  8. 7 Ways to Meet Employee Expectations

  9. Shift your thinking on training and skills development

    Upskilling and career development can’t take a backseat forever to managing change and staying productive from anywhere.

    Shake off the idea that upskilling employees is preparing them for a new job somewhere else—you can’t retain every employee in this competitive environment, and you shouldn’t want to. Focus on making daily work easier, and you’ll keep the best talent in your workplace.

  10. Ready to Explore How RICOH Spaces Can Help Your Transition to a Hybrid Workplace?

    Learn how we can help you create better work experiences with seamless connectivity and collaboration across teams, workspaces, and locations.

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