Powering Workplace Collaboration: Bringing Modern Teams Rooms to Aotearoa
Smarter, more inclusive meetings, wherever your people are
Hybrid working is here to stay, and meeting spaces across New Zealand need to evolve to keep pace. Ricoh, in partnership with Poly and Microsoft, is helping organisations across Aotearoa transform traditional rooms into high-performing Teams Rooms, spaces that bring people together, no matter where they are.
Whether you're joining from the office, from home, or somewhere in between, Teams Rooms ensure meetings start on time, run smoothly, and leave no one out of the conversation.
Why Ricoh Teams Rooms?
With Ricoh’s expertise in workspace technology and Poly’s premium audio‑visual hardware, Teams Rooms become more than just a space to meet, they become a smarter, more connected part of your hybrid workplace.
You can expect:
One-touch simplicity: Start meetings with a single tap, no matter the room size. From huddle spaces to executive boardrooms, there’s no need for cables, adaptors, or IT help.
Engaging, equal experiences: Poly’s crystal-clear audio and intelligent cameras ensure everyone is seen and heard, no matter where they’re joining from. Remote participants feel like they’re in the room, not on the sidelines.
Reliable, secure performance: Easily manage and scale your meeting rooms through Microsoft Teams Admin Centre. Ricoh’s remote monitoring keeps your setup secure, up to date, and always ready.
AI in the Meeting Space: AI is transforming meeting rooms with intelligent audio, video, and smart controls that make collaboration seamless. These innovations set a new benchmark for modern workplaces, giving every participant, whether in-room or remote, an equal voice.
Designed for People
Our customers tell us they’re tired of clunky technology, poor meeting audio, and wasted time. Ricoh Teams Rooms are built to solve these challenges, backed by real results:
- Consistent hybrid experiences that work the same every time.
- Faster meeting starts, saving an average of 5–10 minutes per session.
- More confident users, thanks to intuitive, repeatable setup and Ricoh’s local support.
These aren’t just upgrades, they’re productivity wins your whole organisation can feel.
Proven Business Impact
According to a Forrester Total Economic Impact™ study, businesses using Teams Rooms reported:
A 342% return on investment
Over 5,300 hours saved in meeting time
More than 400,000 hours of reduced IT workload
$679,000 in regained commute time
Meanwhile, Gartner reports that human‑centric hybrid environments can improve workforce performance by more than 50%. Microsoft's own data shows 66% of businesses are already redesigning space to support hybrid collaboration.
These numbers reflect what we see locally too, businesses that modernise their meeting rooms with Ricoh experience better engagement, stronger collaboration, and measurable returns.
Tailored to Kiwi Workspaces
No two organisations are the same, which is why Ricoh Teams Rooms are delivered as a complete, flexible solution, backed by nationwide service.
You get:
Seamless rollout across all room types, with Ricoh’s expert design and integration services
Premium Poly hardware built for clarity, consistency, and inclusive meetings
Local support that goes beyond install, including training, analytics, and proactive monitoring
Future‑ready integration with tools like Microsoft Copilot, Spaces, and Viva
Let's Rethink What a Meeting Room Can Be
For organisations like yours, Ricoh Teams Rooms are more than a technology investment, they’re a step forward in how your people meet, connect, and succeed.
Ready to modernise your meeting spaces? Book a no-cost discovery session with Ricoh to:
- Review your current rooms and hybrid strategy
- See tailored solutions in action
- Explore ROI models and pilot options
Contact your Ricoh New Zealand specialist or book your consultation today.
Let's Connect
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