Ten Reasons AI-Powered Devices Transform the Modern Workplace
Artificial intelligence is changing how organisations equip and protect their teams. Instead of relying solely on network-level systems, AI is now embedded directly into the devices employees use every day, helping improve performance, security, and manageability at the point where work actually happens.
Ricoh New Zealand partners with HP to deliver AI-enabled devices alongside Device as a Service (DaaS) and flexible financing. Together, this approach helps organisations deploy devices that are pre-configured, protected at the hardware level, and supported throughout their lifecycle, while keeping costs predictable and aligned to business needs.
Here are ten ways AI-powered devices elevate the modern workplace.
1. Security Is Built In from Day One
AI-powered HP devices are designed with dedicated security technologies built into the hardware and firmware. These protections operate below the operating system, helping detect suspicious activity, isolate threats, and recover devices even if software-level security is compromised. Ricoh complements this by ensuring devices are deployed securely from day one, configured to organisational standards, monitored throughout their lifecycle, and securely retired at end of life.
Impact: Stronger protection for sensitive data, reduced risk from device-level attacks, and greater confidence in meeting security and compliance requirements.
2. Smarter Use of Technology Spend
AI-enabled devices generate detailed usage and performance data, such as how devices are used, where capacity is underutilised, and when performance begins to degrade. Ricoh uses these insights to right-size device fleets, avoid unnecessary upgrades, and ensure employees have devices that match how they actually work, not a one-size-fits-all approach.
Impact: Better visibility into device usage, reduced waste, and technology investment that directly supports business priorities.
3. A Workplace That Evolves with the Business
As roles change and teams grow, device requirements change too. AI-powered devices support ongoing optimisation through firmware updates, performance tuning, and compatibility with evolving applications. Through Ricoh DaaS, organisations can refresh, scale, or redeploy devices as needs shift, without large capital outlays or disruptive replacement cycles.
Impact: A technology environment that adapts alongside the business, rather than holding it back.
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4. AI at the Device Level Drives Productivity
Device-level AI helps optimise performance in real time, adjusting processing power, memory usage, and system resources based on workloads such as video conferencing, data analysis, or creative tasks. Ricoh ensures devices are correctly specified, configured, and supported so employees aren’t slowed down by underpowered or poorly managed technology.
Impact: Less downtime, smoother performance, and employees able to focus on delivering results instead of troubleshooting technology.
5. Empowering Employee Experiences
AI-powered devices can adapt to individual usage patterns, optimising battery life, improving audio and video performance for collaboration, and maintaining consistent performance throughout the working day. Combined with Ricoh’s experience managing large device environments, this supports faster onboarding, fewer disruptions, and a more consistent experience across roles and locations.
Impact: Happier, more productive employees with technology that works the way they expect it to.
6. Predictable Costs with Flexible Financing
Ricoh Finance enables organisations to spread device costs across predictable monthly payments rather than large upfront investments. This makes it easier to keep devices current and aligned to modern performance and security standards. As business needs change, financing can flex to support growth, refresh cycles, or new ways of working.
Impact: Improved cash flow, clearer budgeting, and financial flexibility without sacrificing technology quality.
7. Device as a Service Simplifies Management
Ricoh’s DaaS model brings together devices, configuration, support, lifecycle services, and financing into a single managed service. Devices can arrive pre-configured and ready for use, reducing the workload on internal IT teams. Ongoing support, monitoring, and refresh planning are handled through a single, accountable partner.
Impact: Reduced operational complexity and IT teams free to focus on higher-value initiatives.
8. Data-Led Insights Enable Smarter Decisions
AI-enabled devices provide ongoing insight into performance trends, failure risks, and usage patterns, not just static reports. Ricoh uses this data to guide refresh timing, capacity planning, and long-term technology strategy, helping organisations avoid reactive decision-making.
Impact: More confident, evidence-based technology decisions that support sustainable growth.
9. Rapid Time to Value
AI-enabled devices can be deployed ready for use, with consistent configurations aligned to organisational policies. This reduces setup time and ensures employees receive devices that work correctly from day one. Ricoh manages rollout, optimisation, and support to help organisations realise benefits quickly rather than waiting months for value.
Impact: Faster adoption, reduced disruption, and earlier productivity gains.
10. A Strategic Partnership Focused on Outcomes
Together, Ricoh and HP focus on outcomes, not just hardware. The partnership aligns device capability, security, lifecycle management, and cost control to measurable business goals. This ensures technology investments deliver ongoing value rather than becoming outdated or underutilised.
Impact: A resilient, secure, and future-ready workplace supported by a trusted partner.
Empower Your Teams and Optimise Technology Investment
AI-powered devices provide a strong foundation for a secure, productive, and adaptable workplace. With HP’s device-level innovation and Ricoh New Zealand’s consultative, lifecycle-driven approach, organisations can equip their teams with technology that is practical, protected, and built to evolve.
Experience smarter work today. Talk to Ricoh about deploying HP AI-powered devices through Device as a Service.
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