RICOH Smart Integration

Deliver true digital productivity

Just because a workflow is made to be digital doesn’t make it efficient. A manual digital process can end up having many “moving parts” and more touch points — creating chances for human error.

Our easy to use workflow apps connect your Ricoh MFD and smart device to popular third party cloud services, so that important information becomes instantly accessible and ready to use and share. Scan, digitise and categorise a document right from your MFD to be sent to your preferred local or cloud storage.

Accomplish true productivity with automation that is intelligent, repeatable and reliable, reducing the burden of manual data entry and manual file routing.

See our full range of smart devices

Ricoh Smart MFDs


Ricoh Automated Data Capture

Manual data capture, extraction and processing takes up time that could be spent on other tasks — and the amount of work involved means it’s easy to fall behind. With Automated Data Capture — part of Ricoh’s Cloud Workflow Solutions — you can take advantage of a streamlined cloud subscription software that helps you achieve true productivity in your data capture processes.

Reduce manual processes and data errors

Instead of spending time entering disparate information and running the risk of potential errors, Automated Data Capture can reduce manual processes by recognising different types of documents. This enables the software to acquire the relevant information to submit properly structured data to supported cloud databases.

Turn unstructured data into useable information

What if your data is unstructured? No problem. Automated Data Capture can also perform extraction of usable data from general data sets. With the ability to automatically turn unstructured data into usable information, you can capture the information you need without the burden of manual data entry.

Streamline data processing to your supported cloud database option

Scan a document at the MFP or start with an electronic document. Once data is recognised and extracted, it is automatically classified and delivered to the appropriate supported cloud database or export file. Formats and database options include .csv, XML and Ricoh Dynamic Cloud Database. Data is secured during scanning, processing and delivery to its destination.

Enjoy an easy on-boarding process

Automated Data Capture brings intelligence to your data process via software-as-a-service. The software is secured and rigorously maintained for you, so there’s no capital expenditure or complex IT issues to work through. Automatic version updates help ensure that you always have the latest tools and features — helping you realise true productivity without additional IT demands.


Transform paper documents into editable electronic files

Ricoh OCR Lite application easily transforms and delivers almost any paper document into usable and editable files such as Excel® spreadsheets, Word® documents, searchable PDFs or PowerPoint® slides, all at the touch of a button.

Reduce costs

With OCR Lite application installed on your Multi-functional Device, there is no need for expensive desktop OCR (optical character recognition) packages that are usually licenced for each workstation.

Increase productivity and efficiency

Improve your organisation’s workflow by eliminating slow, manual re-typing of documents. You can quickly scan and transform paper into editable electronic formats.

Time saving

Significantly reduce time to edit paper documents improving business workflow and allowing employees to concentrate on core tasks. You can easily adjust image quality and send documents to your preferred destination directly from the control panel.

Simple integration

Authenticate and sign-in with your Ricoh cloud ID on your MFD, and your scanned documents are transformed in one easy step from the MFD’s panel. The document can be delivered directly to popular cloud services or by e-mail.

See our full range of smart devices

Ricoh Smart MFDs