Microsoft Teams Rooms Solutions
Simple solutions for complex collaborations
Modernise your meeting
room experience
room experience
When work can be anywhere, an open flow of information is crucial. You need to be able to enhance collaboration and engage employee focus with technology that works seamlessly in the background.
Modern workplaces and training facilities need to cater to diverse working and learning styles. When work or study can be anywhere, is your environment accessible, inspiring, and productive?
Empower your teams to thrive in a hybrid environment
Modern collaboration platforms such as Microsoft Teams enable colleagues to connect with each other and their customers anywhere, on any device, via chat, audio, video calls, and meetings – sharing and collaborating on documents and workflows securely in real-time.
Transform your meeting
spaces with Microsoft
Teams Rooms
In the hybrid workplace, how do we ensure all attendees—whether in offices or remote—can fully participate in meetings? Many room systems are designed primarily for people in the room, with remote users feeling left on the outside looking in.
Microsoft Teams Rooms are designed to deliver inclusive meeting experiences with all participants in mind. With a rich ecosystem of connected meeting devices powered by an intuitive app built for Microsoft Teams, Teams Rooms turn any meeting room into an easy-to-use and inclusive collaboration space where everyone has a seat at the table, regardless of where they sit.
Ease to use
A consistent user experience for all your spaces, from small huddle to large conference rooms – with a single touch, you get your meetings started.
Work like you are in one place
If you are on the go or attend a meeting in person, the rich collaboration experience keeps everyone engaged, and with advanced whiteboard technologies, ideas can just flow.
Transform your spaces
Enjoy a high-quality experience with the flexibility of choosing from a broad range of purpose-built, reliable options for your workplaces.
Simple to deploy on scale and easy to manage
Deploy, manage, and secure your rooms in a simple and scalable way with the Teams Admin Center or your existing Windows Management tools.
Huddle Room
2-4 people
- One-touch room control
- Windows/Android OS
- All-in-One Collaboration Bar
- Auto-framing & speaker tracking
- Wired and wireless content sharing
- Bring Your Own Meeting (BYOM)
- Remote device management
Small Room
4-6 people
- One-touch room control
- Windows/Android OS
- All-in-One Collaboration Bar
- Auto-framing & speaker tracking
- Microphone array
- Wired and wireless content sharing
- Bring Your Own Meeting (BYOM)
- Remote device management
Medium Room
6-9 people
- One-touch room control
- Windows OS
- Pan-Tilt-Zoom camera
- AI-powered features with voice recognition
- Wired and wireless content sharing
- Bring Your Own Meeting (BYOM)
- Remote device management
Large Room
10-15 people
- One-touch room control
- Windows OS
- Pan-Tilt-Zoom camera
- AI-powered features with voice recognition
- Wired and wireless content sharing
- Bring Your Own Meeting (BYOM)
- Remote device management
Large Room
15+ people
- One-touch room control
- Windows OS
- Pan-Tilt-Zoom camera
- AI-powered features with voice recognition
- Wired and wireless content sharing
- Bring Your Own Meeting (BYOM)
- Remote device management
Huddle Room
2-4 people
- One-touch room control
- Windows/Android OS
- All-in-One Collaboration Bar
- Auto-framing & speaker tracking
- Wired and wireless content sharing
- Bring Your Own Meeting (BYOM)
- Remote device management
Small Room
4-6 people
- One-touch room control
- Windows/Android OS
- All-in-One Collaboration Bar
- Auto-framing & speaker tracking
- Microphone array
- Wired and wireless content sharing
- Bring Your Own Meeting (BYOM)
- Remote device management
Medium Room
6-9 people
- One-touch room control
- Windows OS
- Pan-Tilt-Zoom camera
- AI-powered features with voice recognition
- Wired and wireless content sharing
- Bring Your Own Meeting (BYOM)
- Remote device management
Large Room
10-15 people
- One-touch room control
- Windows OS
- Pan-Tilt-Zoom camera
- AI-powered features with voice recognition
- Wired and wireless content sharing
- Bring Your Own Meeting (BYOM)
- Remote device management
Large Room
15+ people
- One-touch room control
- Windows OS
- Pan-Tilt-Zoom camera
- AI-powered features with voice recognition
- Wired and wireless content sharing
- Bring Your Own Meeting (BYOM)
- Remote device management
Embrace the Future of Work with RICOH Microsoft Teams Rooms
Ricoh is your Microsoft Teams Rooms Partner when deploying and managing meeting rooms solutions, offering:
A Microsoft Teams Rooms (MTR) assessment and workshop
which will provide an evaluation of your current collaboration environment
Microsoft Teams Room Solutions
including displays, licences, deployment, and configuration of your current Microsoft Teams Room environment
Al-driven Managed Services
with proactive management and threat analytics. Our Managed Services improve utilisation and provide detailed insights
Ricoh Managed Services for Microsoft Teams Rooms
Meeting Solutions should always be operational and ready to use. While your organisation can provide support and maintenance in-house, you can also choose to outsource it to free-up internal resources and keep the solution constantly working.
With over 80 years of experience in office solutions, Ricoh provides Managed Services to support the Microsoft Teams Room solutions. Ranging from Service Level Agreements (SLA) for maintenance and repair, to full audio-visual managed service built on the latest Information Technology Infrastructure Library (ITIL) methodology, which can include:
- Proactive system health monitoring (Alerts)
- Reactive support (Incidents)
- Service desk
- Issue management and resolution
- Remote support
- On-site support and hardware repair or replacement
- Security and device updates
- Other services configuration, documentation, knowledge, and asset management
With Ricoh Managed Services for Microsoft Teams Rooms, you can:
Benefit from our operational expertise
Ricoh remote room health monitoring and alerts
Free up IT resources
To focus on your business instead of troubleshooting
Realise a quick return on investment
Scale with agility, get the most from your meeting rooms
Rely on our proven expertise
Agile support and services to suit your needs.
Enhance Cloud Calling with Microsoft Teams
Overcome barriers to connecting with landlines and mobiles by enabling PSTN (Public Switched Telephone Network) calling from Microsoft Teams, which connects you to the Microsoft Phone System and our carrier network.
With Microsoft Teams Rooms operating as collaboration hubs, people can actively connect in real-life to work together on any device, from wherever they are. A phone system designed for the cloud offers:
All-in-one communication that unifies chat, files, meetings, apps, and calls
VoIP calls for every user so that all Teams users can make and receive VoIP calls for true collaboration
Seamless PSTN integration by adding dial tone (PSTN) access to users using Microsoft Teams Cloud Calling
Leverage Flexible Business Finance Plans with Meeting Solutions as a Service
Ricoh provides Microsoft Teams Rooms as a Service, with flexible business finance and payment plans to help you boost productivity and efficiency without capital expenditure.
- A single partner for technology and finance solutions
- Flexible packages customised to your needs
- Product, professional services, and support provided as a service
- Competitive rates with no establishment fees or deposits
- Equipment refreshes every 3-5 years
- Easy to allocate costs to relevant departments
- Easy to manage and forecast budgets
- Easy access to upgrades
- Simple, straightforward documentation
Why Ricoh?
Our solutions create positive environments for your teams to work together no matter where they are, using technology that works seamlessly behind the scenes to bring people together and inspire innovation, productivity, and growth.
Ricoh is your Partner when deploying and managing meeting rooms solutions and offer:
A consultative approach to
addressing customers’ pain points and challenges
Extensive experience
in the design and deployment of Microsoft Teams Rooms, Audio Visual, and IT services
Experienced and certified in-house Audio Visual and IT people
Project delivery and management
with our dedicated delivery team
Asia Pacific deployment and support with wider reach through Ricoh Global Services
The best of both worlds as a vendor and integrator, with us as your trusted technology partner
Extensive managed service experience
in both Audio Visual and IT services
Easy-to-buy
standardised solutions, with easy finance options, and proven expertise
Ricoh and Microsoft Partnership
Ricoh has a strategic global relationship with Microsoft and extensive experience deploying and supporting Microsoft Teams Room solutions. We can help you modernise your workspaces, enhance meeting room experiences, and ensure your people stay focused on the business instead of being burdened by meeting room logistics.
Our Key Partners
Recommended resources for you
Reframing Our Security Mindset Now We’re Working Everywhere
Ricoh New Zealand empowers secure hybrid work with seamless, flexible solutions—anywhere, anytime.
Beyond Binary Thinking: The New Work Landscape
Discover how hybrid work models are reshaping the workplace and learn strategies to adapt with agility and confidence.
Beyond the RTO Debate: The Workplace Strategy That Drives Engagement & Retention
Struggling with the return-to-office vs. hybrid work debate? Learn how to create a workplace that boosts engagement, productivity, and retention—whether in-office or remote. Discover key strategies, real-world insights, and the role of workplace technology in making hybrid work successful
Get in touch with one of our consultants and find out how we can help you create your hybrid workplace.
Let's Connect